No one can argue with the power of technology. It’s made our lives easier in many ways and has enabled us to do things we never before thought possible. But how do you decide on which apps are best for your business? There are so many out there, it can be hard to know where to start! In order to help you get started down this path, here is a list of some must-have applications every law firm should have:
1) For Client Intake
Every law firm needs an efficient way to handle the intake of new clients. Having software that allows you to manage the entire process while tracking communications with your clients will be beneficial for everyone involved. It can help keep track of all important information regarding new cases, and it gives you the ability to provide quick quotes on pricing, instead of wasting time checking out multiple options.
Sometimes the need for certain software will depend on the particular branch of law within which the company operates. With that in mind, for the immigration lawyer, for example, it is especially beneficial to have immigration law software because it can track everything from a client’s case to their fees. On the other hand, an environmental lawyer will probably have to look for software that fits his law branch the most. Do your research and find a product that will best serve your firm.
2) For Tracking Billing
Every law firm also needs a way to track its billing. You can use a spreadsheet to do this, but it’s not the most efficient method and could lead to mistakes in the long run. Having software that provides you with online invoicing will save you time and money, as you’ll spend less time on tedious tasks and more time helping your clients. This software should also allow you to keep track of your expenses so that you can generate useful reports about how much money is coming in and going out.
3) For Time Tracking
Time tracking software helps law firm leaders analyze productivity data, and develop a more efficient workflow within the company. It allows them to check in with lawyers who are billing for time worked, so they can ensure that everyone is being compensated fairly for their work. This will help law firms not just monitor productivity levels but increase them as well. So, do not forget to include this in your list of must-have applications.
4) For Digital Storage
Everyone needs a place to store files and documents that is secure and easily accessible. Investing in digital storage for your law firm is an important step because it allows lawyers to access case files from any location, which will make them more productive.
It will also save time and money on printing expenses. With this application, it’s better to have too much storage space than not enough, as you’ll need room for all your important documents and legislation.
5) For Task Management
Task management software enables law firms to streamline their workflow. It allows lawyers and employees within a law firm to manage tasks, collaborates with colleagues, and connect with clients via the Internet. Task management software is beneficial for law firm leaders because they can monitor project progress and activity levels of each team member.
Also, it will save the team time because they can focus on specific tasks while not having to worry about other responsibilities. It also enables multi-tasking, which is very useful for lawyers who are working on multiple cases at once.
6) For PDF Conversion
Not every document file is going to be compatible with your software, so having a way to convert them into a workable format will help you save time and money. That’s where PDF conversion comes in.
In simple terms, it takes non-compatible files and converts them into a file that can then be opened by your system. This will save you from hiring an outside company to do the work for you, so invest in this application if you want to save time and money.
7) For Video Conferencing
Finally, have you considered using video conferencing technology? Law firms should consider making this investment. It’s an affordable way to meet with clients in a more personal setting.
If your law firm already has laptops or mobile devices, then adding video conferencing capabilities is simple and inexpensive. You will only need to add a camera and microphone to your computer or laptop in order to use this software.
So, keep in mind that you do not need much equipment when investing in video conferencing for your law firm.
Choosing the right software for your business means making the right investment. However, it ultimately comes down to your specific business objectives and what you need your employees or lawyers to accomplish on a daily basis. Make the process easier by investing in technology that will improve how your law firm runs, both internally and externally.